Data Protection

With the following information we desire to provide you with an overview concerning the processing of your personal data on our part and your rights arising from the data privacy laws. To a great extent the specific data that is processed and the manner in which the data is used are based on the services that have been agreed or requested. Therefore parts of this information may not apply to you.

The following always applies: We, Hackforth Holding GmbH & Co. KG, take the protection of your personal data very seriously. We expressly state that this website is directed exclusively to persons of legal age.

1. Who is responsible for the data processing, and who can I contact?

The responsible party is
Hackforth Holding GmbH & Co. KG
Heerstraße 66, 44653 Herne
datenschutz(at)vulkan.com


VULKAN Kupplungs- und Getriebebau Bernhard Hackforth Gmbh & Co KG
Heerstraße 66, 44653 Herne
datenschutz(at)vulkan.com


VULKAN Lokring Rohrverbindungen GmbH & Co. KG
Heerstraße 66, 44653 Herne
datenschutz(at)vulkan.com

You can contact our operational data privacy officer at the address cited above.

2. What sources and data do we use?
We process personal data that we obtain as part of the use of our website by, among others, customers / job applicants, or also interested parties (hereinafter: you).

3. Why do we process your data (reason for the processing) and on what legal grounds do we process your data?
We process personal data in harmony with the provisions of the EU General Data Protection Regulation (GDPR) and the German Data Protection Act (Bundesdatenschutzgesetz (BDSG))

a) for fulfillment of contractual obligations (art. 6 para. 1 b of the GDPR)
The processing of data can occur as part of execution of contracts with you as our customer or for execution of pre-contractual measures.

b) as part of the balancing of interests (art. 6 para. 1 f of the GDPR)
If required we can process your data beyond the scope necessary for fulfillment of the contract, to safeguard the our legitimate interests or the legitimate interests of third parties. Examples:

  • Review and optimization of procedures for needs assessment for the purpose of direct customer contact,
  • advertising or market research and opinion polls, if you have not objected to the use of your data,
  • assertion of legal claims and defense in the event of legal disputes,
  • assurance of IT security and the IT operations of the enterprise,
  • Measures for business management and further development of products and services,

c) due to your consent (art. 6 para. 1 of the GDPR)
If you have granted to us a consent for the processing of personal data for specific purposes (e.g. for marketing purposes), the legality if this processing is present on the basis of your consent.

d) due to statutory regulations (art. 6 para. 1 c GDPR) or in the public interest (art. 6 par. 1 e GDPR)
Moreover we are subject to various statutory obligations, i.e. statutory regulations (e.g. tax laws). Among other things, for the purposes of the processing, the fulfillment of tax law monitoring and reporting obligations, and much more are also included.

e) as part of the substantiation of an employment relationship art. 88 of the DSGVO, in particular § 26 para. 1 of the Federal Data Protection ACT (Bundesdatenschutzgesetz (GDPR))
If you apply for employment with us, likewise a processing of your personal data is permitted to occur.

4. What does this mean, now based on the provision of this website with the services made available herein?

4.1 Provision of the website and creation of log files
Each time our website is called up our system automatically collects data and information from the computer system of the computer that calls up our website. The following data is collected in this regard:

  • Information concerning the browser type and version used
  • The operating system of the user
  • The user's Internet service provider
  • The user's IP address
  • Date and time of the access
  • Websites from which user's system gets to our website
  • Websites that are called up by the user's system via our website

The data is likewise stored in the log files of our system. A storage of this data together with other personal data of the user does not take place.
The legal basis for the temporary storage of the data under log files is art. 6 para. 1 lit f GDPR.
The temporary storage of the ID address through the system is necessary to enable a delivery of the website to the computer of the user. For this the IP address of the user must remain stored for duration of the session. The data is stored in log files to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our IT systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes constitute our legitimate interests in the processing of the data in accordance with art. 6 para. 1 lit. f of the GDPR.
The data is deleted as soon as it is no longer required for purpose for which it is collected. In the case of collection of data for provision of the website, this is the case when the respective session is ended.
In the case of storage of the data in log files this is the case after seven days at the latest. Storage extending beyond the limits cited above is possible. In this case the IP addresses of the users are deleted or distorted, so that an allocation of the calling client is no longer possible.
Collection of the data for provision of the website and storage of the data for log files is strictly required for operation of the website. Consequently there is no possibility of objection on the part of the user.
 

4.2 Use of cookies

When visiting our website we occasionally use cookies. Among other reasons, we use them to make our offering user-friendly, effective, and secure.
In this regard, the following data is stored and transmitted:

  • Language settings
  • Items in a shopping cart

Associated with the use of technically necessary cookies, we process your personal data in accordance with art. 6 para. 1 lit. of the GDPR.
Use of technically necessary cookies occurs the purpose of making the use of our website easier for you. Some of the functions of our website cannot be offered without the use cookies. For these functions it is necessary for the browser to again be recognized after a change of websites. We require your cookies for the following applications:

  • Shopping cart
  • To apply the language settings

The user data collected through technically necessary cookies is not used to create user profiles.
Cookies are stored on your computer, and transmitted by your computer to our website. Consequently, you as the user have complete control over the user of the cookies. By changing your Internet browser settings you can deactivate or restrict the transmission of cookies. Cookies that are already stored can be deleted at any time. This can also occur in an automated process. If cookies are deactivated for our website, it may be the case that all functions of the website can no longer be used in full scope.
Moreover, on our website we also use cookies that enable an analysis of user behavior on our website. In this manner the following data can be transmitted:

  • Frequency and duration of page call-ups
  • Use of a website function

The data collected in this manner is pseudonymized through technical precautions. Therefore an allocation of the data to the calling-up user is no longer possible. The data is not stored together with other personal data of the users.
When calling up our website you will be informed of the use of cookies for analysis purposes via an info banner and referred to this privacy statement. In this context a notice also occurs that states how the storage of cookies can be suppressed in browser settings.
The legal basis for the processing of personal data through the use of cookies falls under art. 6 para. 1 lit. of the GDPR.
The use of analysis cookies occurs for the purpose of improving the quality of our website and its content. Through the use of analysis cookies we learn how the website is used and thus can continuously optimize our offering. Furthermore these purposes substantiate our legitimate interests in the processing of your personal data in accordance with art. 6 para. 1 lit. f of the GDPR.

Cookies are stored on your computer, and transmitted by your computer to our website. Consequently, you as the user have complete control over the user of the cookies. By changing your Internet browser settings you can deactivate or restrict the transmission of cookies. Cookies that are already stored can be deleted at any time. This can also occur in an automated process. If cookies are deactivated for our website, it may be the case that all functions of the website can no longer be used in full scope.

When calling up our website you will be informed of the use cookies for analysis purposes and your consent to the processing of personal data used in this context will be obtained. In addition you are referred to this privacy statement.
The legal basis for the processing of personal data through the use of cookies for analysis purposes is provided through the presence of consent of the user issued in this regard – art. 6 para. 1 lit. a of the GDPR.
The use of analysis cookies occurs for the purpose of improving the quality of our website and its content. Through the use of analysis cookies we learn how the website is used and thus can continuously optimize our offering.
Cookies are stored on your computer, and transmitted by your computer to our website. Consequently, you as the user have complete control over the user of the cookies. By changing your Internet browser settings you can deactivate or restrict the transmission of cookies. Cookies that are already stored can be deleted at any time. This can also occur in an automated process. If cookies are deactivated for our website, it may be the case that all functions of the website can no longer be used in full scope.

4.3 Contact form and email contact
There is a contact form on our website that can be used for making contact with us electronically. If you avail yourself of this possibility, then the data entered in the input screen will be transmitted to us and we will store it. This data is:

  • Company
  • First name
  • Last name
  • Address
  • Postcode
  • Country
  • Industry
  • Telephone no.
  • Fax no.
  • Email
  • Attachment
  • Message
  • Security query

In addition the following data will also be stored at the time of registration:

  • The IP address of the user
  • Date and time of the registration

For the processing of your data your consent will be obtained as part of the sender process and your will be referred to this data privacy statement.
Alternatively contact can be made via the provided email address. In this case the personal data transmitted with your email will be stored. There is no forwarding of your personal data to third parties in this context. The data will be used exclusively for the processing of the conversation.
The legal basis for the processing of your personal data is present with the existence of your consent art. 6 para. 1 lit a of the GDPR.
The legal basis for the processing of your personal data that is transmitted in the course of sending an email is art. 6 para. 1 lit. f of the GDPR. If the email contact is for the purpose of entering into a contract, then the additional legal basis for the processing is art. 6 para. 1 lit. b of the GDPR.
We use personal data on the input screen only for processing of the contacting. In the case of contacting via email, the required legitimate interest in the processing of the personal data also applies. The other personal data processed during the sending procedure is used to prevent misuse of the contact form and to assure the security of our IT systems.
The data is deleted when it is no longer required for achievement of the purpose for which it was collected. For the personal data from the input screen of the contact form and the data that has been sent via email, this is then the case, when the respective conversation with you is concluded. This is then the case, when it can be inferred from the circumstances that the subject matter in question has been definitively clarified. The personal data additionally collected during the send procedure will be deleted after a period of 7 days at the latest.
You have the possibility of revoking your consent to the processing of your personal data at any time. Contact us via email at any time to object to the storage of your personal data. In such a case the conversation cannot be continued.
(There follows a description of the manner in which revocation of the consent and objection to the storage is possible).
In this case, all personal data that has been stored in the course of contacting will be deleted.

4.4 Job applicant management   
Would you like to apply for a job with us? We would be pleased if you make your application available to us via email.
As part of job applicant management we process the personal data that you make available to us for initiation of an employment relationship based on art. 88 of the GDPR, in particular § 26 1 of the BDSG. Alternatively collective agreements (Group agreements, overall agreements and bargaining agreements, as well as provisions of collective agreements) in accordance with art. 88 of the GDPR, in particular § 26 para. 4 BDSG consents (e.g. for photographs) in accordance with art. 88 of the GDPR, in particular § 26 para. 2 of the BDSG are included.
In isolated cases we process your data in order to safeguard legitimate interests, e.g. Group-internal data exchange for administrative purposes (art. 6 para. 1 f of the GDPR, in particular recital 48).

If special categories of personal data (e.g. severe disability) are processed, this occurs based on art. 88 of the GDPR, in particular § 26 para. 3 of the BDSG. In addition the processing of health data can be required for the evaluation of your work ability in accordance with art. 9 para. 2 h) in particular § 22 para. 1 b) of the BDSG.
We process and store your personal data as long as required for the fulfillment data processing purposes or fulfillment of legal, contractual or statutory obligations. Thereafter the data will be deleted or its processing will be restricted. In the case that after conclusion of the application process an employment relationship does not come about, we will delete your data 3 years after conclusion of the application process at the latest. After expiration of the regular 3-yearn statute of limitations in accordance with § 195 of the German Civil Code (Bundesgesetzbuch (BGB)), this is the point in time at which any claims based on the General Law of Equal Treatment (Gleichbehandlungsgesetz (AGG)) are statute-barred. If we desire to store your application beyond the 3-year period, in a so-called "applicants pool", then we would request your consent in this regard after expiration of the 3-year period.
Of course, in addition you are entitled to withdraw your application at any time. In this case your data would likewise be deleted, if it is no longer required for the purpose for which it was collected. Sending an email to us with the appropriate content is sufficient in this regard. Likewise revocation of any consents that have been issued is possible at any time.

4.5 Google Analytics
This website uses Google Analytics, incl. the Google Analytics advertising functions. This is a web analysis service of Google Inc. ("Google"). Google Analytic uses so-called "cookies", text files which are stored on your computer and that allow an analysis of your use of the website.
Google Analytics is used exclusively with activated IP anonymization (so-called IP-masking). This means that the IP address of Google users within the Member States of the European Union, or in other States party to the Agreement on the European Economic Area, is shortened by Google. The full IP address will only be transmitted to a Google server in the USA and shortened there in exceptional cases, if for example, there are technical failures in Europe.
With the IP anonymization method used by Google the complete IP address is not written to a hard disk at any time, as the entire anonymization occurs almost directly in RAM after receipt of the request.

The IP address communicated by your browser will not be linked by Google with other data.
On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to produce reports on website activities and to provide other services, in particular also functions for display advertising, as well Google Analytics reports concerning the performance according to demographic characteristics and interests related to the use of the website and of the Internet to the operator of the website.
Google will also transmit this information to third parties if necessary, if this is legally prescribed or if third parties process this data on behalf of Google. In no way does this involve personal data.

In the Google Analytics reports on performance based on demographic characteristics and interests, data obtained by Google via interest-based advertising and visitor data of third-party providers, such as age groups or interest groups) are used.
You can prevent the use of cookies through an appropriate setting of your browser software, however we expressly state that in this case it is possible that you will not be able to use all the functions of this website to their full extent.
In addition, you can prevent collection of data related to your use of the website generated by the cookie (incl. your IP address) and transmission of this data Google, as well as the processing of this data by Google by downloading and installing the Browser Plug-In available at the following link:
Downloading and installing the Google Browser Plug-In

You can also prevent collection of your personal data through Google Analytics by clicking the following link. An opt-out cookie will be set that prevents the future collection of your data when visiting this website.
Deactivating Google Analytics

More detailed information concerning the use conditions and data privacy and protection is provided at https://www.google.de/analytics/terms/de.html
or at https://www.google.de/intl/de/policies/.

4.6 YouTube
We integrate video from YouTube. YouTube is operated by YouTube LLC with headquarters at 901 Cherry Avenue, San Bruno, CA 94066, USA. YouTube is represented by Google Inc. with headquarters at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
If you access subpages of our website that have this plugin, a connection will be established with the YouTube servers, and in this process the plugin will be shown. Through this measure information is transmitted to the YouTube servers concerning which of our subpages you have visited. If you are logged into YouTube as a member, YouTube links this information to your personal user account. When using the plugin, i.e. clicking the Start button of a video, this information is likewise linked to your user account. Additional information concerning data processing and information concerning data protection through YouTube (Google) is provided at www.google.de/intl/de/policies/privacy/

4.7 Google Maps
This website uses the product Google Maps from Google Inc. By using this website you consent to the collection, processing, and use of the data automatically captured by Google Inc., its representatives, as well as third parties. The Google Maps Conditions of Use are provided at "Use Conditions of Google Maps". https://www.google.com/intl/de_de/help/terms_maps.html

4.8 Issuu
On our website, via a JavaScript code a flash application (Flash-plugin) of the company Issuu Inc., 131 Lytton Ave, Palo Alto, CA 94301, USA (hereinafter: Issuu) is integrated, that enables call-up of catalogs and brochures as e-paper.
In this regard Issuu uses cookies that analyze your use of the website. In this manner Issuu collects and stores personal data, such as the IP address and information concerning time and duration of use. Transmission occurs if you have activated JavaScript in your browser. More detailed information concerning the conditions of use and data privacy and protection is provided at issuu.com/legal/privacy.
If the Do-Not-Track feature is switched on in your browser, external Issuu plugins will not be loaded without your consent, but rather only the reference to this option will be displayed.

4.9 ReCaptcha
We use the Google service reCaptcha, to determine whether a person or a computer has made a specific entry in our Contact Form or Newsletter Form. Google checks whether you are a person or a computer based on the following data: IP address of the end device used, the page you are viewing on our website and on which the Captcha is integrated, the date and duration of the visit, the identification data of the browser type and operating system type, Google account, if you are logged in at Google, mouse movements on the reCaptcha buttons, as well as tasks in which you must identify images. The legal basis of the described data processing is Article 6, 1 (f) of the General Data Protection Regulation. On our part there is a legitimate interest in this data processing, and that is to ensure the security of our website and to protect ourselves from automated entries (attacks).

4.10) VULKAN Engineering Portal  -  CADENAS
We offer our customers the possibility of downloading CAD drawings. To do this we use the technology of CADENAS Konstruktions-, Softwareentwicklungs- und Vertriebs GmbH. Since we forward to a platform made available by CADENAS, please refer to the CADENAS Privacy Policy for further information.
We can use the data made available at registration, as well as the product selection that occurs via the portal for statistical analyses. This we do in our own legitimate interest in accordance with (Article 6(1)(f) GDPR).

Input data:

  • Salutation
  • First name
  • Last name
  • Company
  • Country
  • Address
  • Postcode
  • City
  • State
  • Telephone number
  • Language
  • Time Zone

Data that we use for analysis:

  • Salutation
  • First name
  • Last name
  • Company
  • Country
  • Address
  • Postcode
  • City
  • State
  • Telephone number
  • Language
  • Time Zone
  • Downloads

4.11) Article 13 GDPR Information to be provided where personal data are collected from the data subject
1. Where personal data relating to a data subject are collected from the data subject, the controller shall, at the time when personal data are obtained, provide the data subject with all of the following information:

  • the identity and the contact details of the controller and, where applicable, of the controller's representative;

  • the contact details of the data protection officer, where applicable;

  • the purposes of the processing for which the personal data are intended as well as the legal basis for the processing;

  • where the processing is based on point (f) of Article 6(1), the legitimate interests pursued by the controller or by a third party;

  • the recipients or categories of recipients of the personal data, if any;where applicable, the fact that the controller intends to transfer personal data to a third country or international organization and the existence or absence of an adequacy decision by the Commission, or in the case of transfers referred to in Article 46 or 47, or the second subparagraph of Article 49(1), reference to the appropriate or suitable safeguards and the means by which to obtain a copy of them or where they have been made available.

2. In addition to the information referred to in paragraph 1, the controller shall, at the time when personal data are obtained, provide the data subject with the following further information necessary to ensure fair and transparent processing:

  • the period for which the personal data will be stored, or if that is not possible, the criteria used to determine that period;

  • the existence of the right to request from the controller access to and rectification or erasure of personal data or restriction of processing concerning the data subject or to object to processing as well as the right to data portability;

  • where the processing is based on point (a) of Article 6(1) or point (a) of Article 9(2), the existence of the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal;

  • the right to lodge a complaint with a supervisory authority;

  • whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether the data subject is obliged to provide the personal data and of the possible consequences of failure to provide such data;

  • the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

  • Where the controller intends to further process the personal data for a purpose other than that for which the personal data were collected, the controller shall provide the data subject prior to that further processing with information on that other purpose and with any relevant further information as referred to in paragraph 2.

  • Paragraphs 1, 2 and 3 shall not apply where and insofar as the data subject already has the information.

5. What rights can you assert?
Each person affected person has the right to information in accordance with article 15 of the GDPR, the right to correction in accordance with article 16 of the GDPR, the right to deletion in accordance with 17 of the GDPR, the right to restriction of the processing in accordance with article 18, the right of objection arising from article 21 of the GDPR, as well as the right to data portability arising from article 20 of the GDPR. For the right to information and for the right of deletion the restrictions set out in §§ 34 of the 35 BDSG apply. Moreover a right of appeal to a responsible data privacy supervisory authority also exists (article 77 of the GDPR, in particular § 19 of the BDSG).
You can, at any time, revoke a consent to the processing of personal data that you have granted to us. This also applies for revocation of the declarations of consent that have been granted to us before the GDPR enters into force, i.e. prior to 25 May 2018. Please note that, the revocation only has effect for the future. Processing that occurs before the revocation is not affected.
Please contact our data privacy officer in this regard.

6. Do I have to make my personal data available?
Within the framework of our business relationship, you must provide that personal data that is required for the commencement and execution of a business relationship and the fulfillment of the associated contractual obligations or that we are legally obligated to collect. As a rule, without this data we will be compelled to refuse to enter into a contract or to execute the order, or we will not be able to continue fulfilling an existing contract, and possibly we will have to terminate the contract.

7. Is there an automated decision-making process?
No. Currently to establish and execute the business relationships we do not use a fully-automated decision-making process in accordance with art. 22 of the GDPR. A "profiling" does not take place.

Right of objection in the specific case
You have the right, at any time, to object to the processing of your personal data, for reasons arising from your special situation, which occurs due to article 6 paragraph 1 lit. e of the GDPR (data processing in the public interest) and article 6 paragraph 1 lit f of the GDPR (data processing on the basis of balancing of interests; this also applies for a profiling based on this provision as stipulated in article 4 no. 4 of the GDPR.
If you lodge object, we will no longer process your personal data, unless we can prove compelling legitimate reasons for the processing that outweigh your interests, rights and freedoms, or if the processing is used for the assertion, exercise or defense of legal claims.
A right of objection to a processing of data for purposes of direct advertising
In individual cases we process your personal data to carry out direct advertising. You have the right to object to the processing of your personal data for the purpose of this type of advertising; this also applies for profiling, to the extent that profiling is associated with direct advertising. If you object to the processing of your personal data for direct advertising purposes, then your personal data will no longer be processed for these purposes.
Recipient of the objection
The objection can occur informally with the subject "Objection" and specification of your name, your address, and your date of birth, and it should be directed to:

Hackforth Holding GmbH & Co. KG
Heerstraße 66, 44653 Herne
datenschutz(at)vulkan.com

VULKAN Kupplungs- und Getriebebau Bernhard Hackforth Gmbh & Co KG
Heerstraße 66, 44653 Herne
datenschutz(at)vulkan.com

VULKAN Lokring Rohrverbindungen GmbH & Co. KG
Heerstraße 66, 44653 Herne
datenschutz(at)vulkan.com